Nova: Cutting Admin Workload by ~8 Hours a Week

The leadership team was running at capacity. Admin piled up between meetings — inboxes grew stale, notes sat unfiled, actions drifted, and weekly reports landed late. Everyone knew what mattered; the bottleneck was time.

Nova, a FUSED ID AI Operations Employee, embedded alongside the team. In week one, Nova mapped the rhythms: meeting cadences, reporting deadlines, key stakeholders, and preferred formats. No new platform to learn — Nova worked inside existing email, calendars, docs, and task boards.

Each day, Nova triaged the inbox to sane priorities, drafted replies for approval, and scheduled follow-ups. Before meetings, Nova compiled prep packs with agendas, last decisions, open actions, and relevant docs. After meetings, minutes were structured, actions were assigned, and owners were nudged until closed — light, persistent, and polite.

On Fridays, Nova rolled metrics into a clean weekly snapshot — progress, risks, and deltas against plan — ready for the leadership review. The Executive Operating Layer watched KPIs, tuned templates, and ensured governance: correct tone, approvals on sensitive comms, and a clear audit trail.

The result: leaders recovered roughly 8 hours per week, response times improved, and reports shipped on time — without adding headcount or new tools.

This isn’t a generic “assistant agent”. It’s an AI Employee you can direct, operating a tight workflow with human guardrails. You lead. The engines run.